Privacy Policy
Candidate Privacy Notice
1. Who we are
Reeson Education (“we”, “us”, “our”) is a recruitment agency and employment business providing work-finding services to schools, academies, colleges, nurseries, and other education providers.
For the purposes of UK data protection law, we act as a data controller in respect of the personal data we process about candidates and work-seekers.
2. What personal data we collect
We may collect and process the following types of personal data:
Personal data
Name, address, telephone number, email address
Date of birth
National Insurance number
Right to work documentation and nationality (where required)
Employment history, qualifications, training, and references
Bank and payroll details (where applicable)
Special category personal data (where relevant and lawful)
DBS / criminal record information
Health or medical information (e.g. to assess reasonable adjustments or suitability)
Safeguarding-related information
We only collect special category data where it is necessary and permitted by law.
3. How we collect your data
We may collect your personal data:
Directly from you (e.g. registration forms, applications, interviews, website enquiries)
Indirectly from third parties, such as:
job boards or CV databases
professional networking platforms
referrals from individuals you have authorised
referees you have provided
Where we collect data indirectly, we will provide you with this Privacy Notice within the required statutory timeframe.
4. Why we process your data and our lawful basis
We process personal data in order to provide recruitment and work-finding services, including:
contacting you about suitable opportunities
assessing your suitability for roles
maintaining and updating our recruitment systems
presenting you to prospective clients (schools and education providers)
arranging payroll and payments where applicable
complying with safeguarding, regulatory, and legal obligations
conducting internal audits and compliance checks
Our lawful bases for processing include:
Legitimate interests – to operate a recruitment business and provide work-finding services you would reasonably expect
Legal obligations – including obligations under employment, immigration, safeguarding, and recruitment legislation
Contractual necessity – where processing is required to enter into or perform a contract with you
Consent – used only in limited circumstances, such as marketing communications or specific overseas placements
Where we rely on consent, you may withdraw it at any time.
5. Legitimate interests
Where we rely on legitimate interests, these include:
providing recruitment and work-finding services
matching candidates to suitable roles
communicating with education providers regarding vacancies
maintaining accurate recruitment records
ensuring safeguarding and compliance standards are met
We balance these interests against your rights and expectations and only process data where this balance is appropriate.
6. Who we share your data with
We may share your personal data with:
schools, academies, colleges, nurseries, and other education providers
payroll providers and pension administrators
professional advisers such as accountants or auditors
IT, CRM, website hosting, and secure data storage providers
regulatory bodies, professional bodies, or auditors where required
We only share data where it is necessary, lawful, and subject to appropriate safeguards.
7. Audit, accreditation, and regulatory reviews
As part of our regulatory and professional obligations, authorised auditors or regulators may review a limited sample of candidate records to verify compliance with legal, contractual, or professional standards.
Such access is:
limited to audit purposes only
subject to confidentiality obligations
carried out without copying or retaining personal data
8. International transfers
In limited circumstances, where you request assistance with roles outside the UK, your personal data may be transferred to organisations located outside the UK.
Where this occurs, we will ensure appropriate safeguards are in place, such as:
contractual protections
transfer being necessary for work-finding purposes
Further details are available on request.
9. Data retention
We retain personal data only for as long as necessary for the purposes for which it was collected and to meet legal and regulatory requirements.
In particular:
Recruitment records are retained in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003 (typically at least one year after we last provide work-finding services)
Payroll and financial records are retained in accordance with tax and employment law
When retention periods expire, data is securely deleted or anonymised.
10. Your rights
Under UK data protection law, you have the right to:
be informed about how your data is used
access the personal data we hold about you
request correction of inaccurate data
request deletion of your data in certain circumstances
restrict or object to processing in certain circumstances
data portability where applicable
withdraw consent where consent is relied upon
Some rights are subject to legal limitations. We will explain these where relevant.
11. Cookies and website data
Our website uses cookies and similar technologies to improve functionality and analyse usage. Further details are provided in our Cookie Policy.
12. Data security
We take appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, or disclosure.
Access to personal data is restricted to authorised staff on a need-to-know basis.
13. Changes to this Privacy Notice
We may update this Privacy Notice from time to time. The latest version will always be available on our website.
14. Complaints and contact details
If you have questions about this Privacy Notice or how we handle personal data, please contact:
Ben Lewis
Email: ben@reesoneducation.com
Telephone: 020 3841 8777
If you remain dissatisfied, you have the right to complain to the
Information Commissioner's Office
via www.ico.org.uk.